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SecureForms for DocuTrack

During these hard times, we make work easier for you and the communities you serve. Save both your staff and your clients their most limited asset: Time

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The SecureForms for DocuTrack® Gallery

At SecureForms, we know your time is valuable. The last thing you need for you or your staff is to worry about struggling with incomplete faxed information that eats away at work hours day-after-day.

SecureForms removes the burden of unnecessary fax-follow-up, providing freedom for more productive activities. Our system eases pressure, and is fully-managed by our support staff. With a low flat-rate subscription, we’ll create and manage custom HIPAA-compliant data-collection forms and integrate them to your pharmaceutical back-end systems. Our happy clients save thousands of dollars a month by having us manage their data collection needs.

The following DocuTrack® form integrations are available:

  • New Facility Registration
  • New Patient/Resident Enrollment
  • RX Refills (Second Dose)
  • Patient Billing / Responsible Financial Party
  • Custom form design/implementations are available upon request

The SecureForms for DocuTrack® Gallery benefits:

  • Customized with your organization’s branding
  • Custom fields can be added as desired
  • Fields can be pre-filled with information to speed up the entry process
  • Available to embed into your website on a public or protected page
  • Send as hyperlinks (especially useful for ‘Financially Responsible Party’ form information and signatures)
  • Required fields and formats help prevent incomplete submissions which greatly reduce follow-up customer service interactions

Cost-Effective

Required data fields minimize the time-consuming back-and-forth communications that come with missing information on faxed submissions. This is especially useful with on-boarding new patients.

No Faxes Required

Our modern solution removes the need to access fax machines or use fax software, thus saving time, money and trouble. All forms create PDFs that are sent directly to DocuTrack® and, if requested, to the submitting organization.

Browser or Link Options

HIPAA-compliant data capture and processing can be accessed from any web browser, using any secure computer, smartphone or tablet.

PW-protected PDF

Secure PW-protected PDF files with/without HIPAA information are emailed to the submitting party, pharmacy or other authorized third-party.

(PDF copies of the submission(s) are automatically sent into your appropriate account folders in DocuTrack ®.)

HIPAA Secure

All your form data is passed through encrypted SSL from a HIPAA secure server directly into DocuTrack®. Two-factor authentication can be enabled upon request.

Integrates with your preferred RX software

Pertinent data can also automatically populate your pharmaceutical systems of record (QS/1®, Pioneer®, or your preferred software*.)

We are here to help!

Contact us to learn how SecureForms for DocuTrack® can help you save time and money on your data collection needs while providing a higher level of customer satisfaction to your affiliates.

Schedule a call with a Forms Specialist to learn more about how SecureForms can make your data collection processes more efficient.

Book a 30-Minute Introduction

Give us a call for general questions, comments, or just to get started with SecureForms. Our staff is informed and ready to assist you.

Phone: +1 800-514-5908

Email: Email Us

Frequently Asked Questions

Yes.

The SecureForms are hosted on dedicated HIPAA certified servers.  The data collection on the forms is encrypted over SSL.   2-Factor Authentication can be enabled for clients that want it implemented.

Once the signup/registration has been completed, our customers are typically up and running the same day.

No. These forms can be accessed via any web browser, smartphone or tablet. The forms can be embedded into corporate websites, or hyperlinks to the forms can be shared via email or text messaging.

The forms can be modified with your company’s logo, fit your website branding, color scheme, etc.

The New Facility, New Patient, Responsible Party and Prescription Refill Orders are already part of the SecureForms Gallery that is integrated with DocuTrack.  We can add any custom field(s) to these existing forms or develop custom data collection forms for DocuTrack’s clients.

A user can fill out a SecureForm using their smartphone, computer or tablet, wherever they are.  A PDF version of the completed form is automatically routed into your client folder within DocuTrack.  A secure, password protected PDF file of the submission can be emailed to your administrators and/or copied to the submitting part.  Indexed information on the forms automatically populates the key fields within DocuTrack.  If you have selected an additional software integration, the information collected via the SecureForm will automatically create/populate the records in your pharmaceutical system.

  • There are no hardware, development or infrastructure costs.  It is quickly and easily implented via a 100% managed HIPAA-compliant Software as a Service (Saas).
  • Multiple front-line workers can conveniently submit form data 24 hours a day using their smartphone or tablet.
  • Returning users can have their own information pre-populated which saves on data entry time.
  • Required fields on the forms ensure complete submissions and our customers save a tremendous amount of customer service time not correcting inaccurate information or chasing down missing data.

Faxes sent to Docutrack are charged per page. So a fax with 6 pages has a page fee times six. SecureForms has a flat rate fee based on submission. So whether your document is six pages or sixty, it counts as only one submission.

The smallest package has up to 3500 monthly submissions included. Now that’s a lot of pages for one low price!

SecureForms pricing is based on form ‘submissions’ – no matter how many pages to a submission. Different subscription tiers include various amounts of included submisssion for one low monthly fee. Costs are predictable and therefore easy to budget.

What Our Clients Say

Kind words from an early adopter

“Extraordinary Time Saver!”

Previous issues included error-prone and incomplete fax communications, requiring our staff to spend significant time going back and forth with calls and emails to gather needed information.

With SecureForms we’ve realized significant benefits:

  • With SecureForms, our staff can more efficiently complete the onboarding process. Information arrives complete due to required form fields, which also enhances the customers’ experience as a whole.
  • SecureForms has provided an unexpected bonus of streamlining and improving our client acquisitions through the after-hours New Facility enrollment capabilities.
  • We experience significant tangible and intangible savings and benefits of using SecureForms and we expect that these will increase as time continues.

Mike
Pharmacy, West Coast